- The administrator of your data, within the meaning of data protection laws, is Ronkowski Fabryka Okien i Drzwi S.A., located in Kościerzyna at Mała Kolejowa 4. This means that we are responsible for using your data in a secure and lawful manner, in particular in accordance with the provisions of the Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC – hereinafter referred to as the GDPR. The GDPR states that the processing of personal data is lawful if it is necessary for the performance of a contract to which the data subject is a party, or for taking steps at the request of the data subject prior to entering into a contract. The Administrator has not designated a Data Protection Officer.
- Our contact details, through which you can reach us: Name – Address: Ronkowski Fabryka Okien i Drzwi S.A. 83-400 Kościerzyna, Mała Kolejowa 4, NIP 5911670794 Email address: biuro@ronkowski.eu Phone number: 586867854 We inform you that you can contact us by electronic, traditional mail, or by phone.
- The personal data we will process includes: first name, last name, company name, VAT number, registered office address, and correspondence address as mandatory data, as well as phone number, email address, and the contact person’s details from your side as optional data. These are personal data that you voluntarily provide to us in order to conclude and perform a contract with Ronkowski Fabryka Okien i Drzwi S.A. We will process these personal data mainly for the following purposes: a) Conclusion and performance of a contract with Ronkowski Fabryka Okien i Drzwi S.A. – to the extent necessary for the establishment, formation, modification, termination, and proper performance of the contract. b) Fulfillment of legal obligations imposed on Ronkowski Fabryka Okien i Drzwi S.A. – e.g., issuing and storing invoices and accounting documents, responding to complaints, fulfilling obligations arising from warranties, ensuring the security of services provided. c) Establishment, defense, and pursuit of claims.
The legal basis for the processing of the aforementioned personal data for these purposes is Article 6(1)(b) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016. The mentioned personal data will also be processed to fulfill our legal obligations, such as issuing and storing VAT invoices and accounting documents, conducting complaint procedures, statistical reporting for the Central Statistical Office, etc.
We will use the data necessary to fulfill legal obligations during the period of obligation, such as issuing invoices, and during the time when applicable legal regulations require us to store the data, e.g., tax data.
The legal basis for processing the aforementioned personal data for this purpose is Article 6(1)(c) of the GDPR, which states that the processing of personal data is lawful if it is necessary for compliance with a legal obligation to which the data controller is subject. The personal data provided will also be processed for the purpose of pursuing claims.
The legal basis for processing the aforementioned personal data for this purpose is Article 6(1)(f) of the GDPR, which states that the processing of personal data is lawful if it is necessary for the purposes of the legitimate interests pursued by the data controller.
- Providing the mandatory personal data is essential for the preparation of an offer, execution of an order, performance of a contract, commissioning services, and resolving complaints. These data are also necessary for issuing the appropriate accounting documents, as without the provision of mandatory data, we will not be able to fulfill the order or carry out accounting and tax settlements.
Your personal data will be processed by us for the correct and professional performance of the ordered service, as well as for actions at your request prior to concluding the contract, including issuing the appropriate accounting documents related to the service performed, contacting you or your designated representative, informing you about the execution of the service, and any changes, deadlines, and scope of the service.
We may also process your personal data to fulfill legal obligations imposed by applicable laws and for the purposes of legitimate interests pursued by us.
Some of your data are optional, such as: contact number and email address, and the contact person’s details from your side, which do not affect the ability to enter into an agreement with us. However, failing to provide these may affect the possibility or manner of contacting you to perform services or fulfill the contract.
- We may share your personal data with third-party processors acting on our behalf, such as our subcontractors, postal operators, IT and email service providers, transport companies, and also with entities authorized to obtain data based on applicable laws, e.g., tax authorities, courts, or prosecutors, if such authorities issue a request based on legal provisions. Your data will not be transferred to a third country or international organization.
- You have the right to request access to the personal data provided to us, its rectification, restriction of its processing, or objection to the processing of your personal data, as well as to request the transfer of your personal data and its deletion. In any case, you have the right to lodge a complaint regarding the processing of your personal data with the appropriate supervisory authority.
- You have the right to object at any time, on grounds related to your particular situation, to the processing of your personal data when such data is processed in connection with the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, and when personal data is processed for legitimate interests pursued by the controller or by a third party, including profiling based on these grounds. If a justified objection is raised, the data controller will no longer process the personal data unless they demonstrate the existence of compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject, or the grounds for establishing, exercising, or defending legal claims. This right may be exercised by sending the appropriate objection to our address or email.
- Personal data will be processed by us for the duration of the contract concluded with us, for the execution of the ordered service or goods, and after the contract has ended, to fulfill our legal obligations. After the contract ends, your personal data will be stored until the expiry of the statute of limitations for claims or until the expiration of the obligation to retain personal data required by applicable laws, such as the obligation to store accounting and tax documents, which is a 5-year period.
